Microsoft Word For Mac Shortcut Adjust Bullet Indent

broken image


Quick reference to controlling bullets in Word

Microsoft Word is a great program for great word documents, but sometimes settings get changed and you end up pulling your hair out trying to fix it! Notice something else moves into the proper indentation of a nested bullet: Outside of a Word table, you would simply press tab to get this behavior, but I want a keyboard shortcut (if available) to do this inside the table. This is what I've tried: Ctrl + Tab: Just indents the text, not the bullet; Ctrl + T: Same as Ctrl + Tab; Ctrl + M.

  1. Don't use Format > Bullets and Numbering. It looks inviting, but it's not not what you need.
  2. Don't use the toolbar bullet button. It's not what you need either.
  3. Apply List Bullet styles to paragraphs you want bulleted.
  4. Modify the List Bullet styles so you can have the font, paragraph and other formatting to suit your needs.
  5. Modify the bullets and indenting by modifying the numbering settings of the List Bullet styles. The styles will manage the bullets and the indents.

Managing bullets in anything but the simplest of Microsoft Word documents can easily drive you crazy. You constantly seem to be re-setting the indents, or re-applying the bullets, or the bullets change size.

Microsoft
  1. Notice something else moves into the proper indentation of a nested bullet: Outside of a Word table, you would simply press tab to get this behavior, but I want a keyboard shortcut (if available) to do this inside the table. This is what I've tried: Ctrl + Tab: Just indents the text, not the bullet; Ctrl +.
  2. Learn three ways to indent paragraphs in Microsoft Word: the ruler, the tab key, and the paragraph dialog box. This video was filmed in Word 2016.
  3. Oct 14, 2015.

You are not alone!

This page describes how to control bullets in Word. The key is to use Word's built-in List Bullet Styles. It will take you about 10 seconds to get one level of bullets working well. If you want to change the look of the bullets or use multiple-levels of bullets, it will take about 3 minutes to get control of bullets. Forever.

The huge advantage of setting up your bullets in the way described here is that it puts you in charge, not Word! It is stable and reliable. And, it makes it very easy to apply and control bullets, and to change bulleted paragraphs from one level of indent to the next.

Quick, fast, safe, reliable, effective, low-fat, low-carbohydrate, low-carbon emission way to bullet a paragraph

If you're a keyboard person

Type some text in your document. To add a bullet to the text, do ctrl-Shift-L (that's ctrl-Shift-lowercase L, which stands for List Bullet). Did you know you had a built-in shortcut to add bullets? No?

If you're a mouse person

Figure 1: Locate the Style box on the Formatting toolbar.

Oh! You prefer to use your mouse?

  • If you're using Word 2003 or an earlier version, then find the Style box on the Formatting Toolbar.
  • If you're using Word 2007 or Word 2010 then Reinstate the Styles combo box in Microsoft Word 2007 and Word 2010 and it will appear on your Quick Access Toolbar.

Figure 2: You can reinstate the Styles combo box on the Quick Access Toolbar in Word 2007 and Word 2010

The Style box probably says 'Normal'. Hover over it and it will say 'Style' (Figure 1 and Figure 2). If you have already used the List Bullet style in your document, click the arrow in the Style box and choose List Bullet. If you have not already used the List Bullet style in this document, hold down Shift and click the arrow next to the Style box. And choose List Bullet.

You will see that the Style box now says 'List Bullet'. This is good. The box tells you that you applied the List Bullet style to the paragraph.

For everyone

Sorry, I didn't quite catch what you said. Someone told you using styles was hard? Huh? Ctrl-Shift-L is hard?

If you want to change the way the bullet looks, or if you want multi-level indented bullets, read on. Otherwise, you now know how to safely, reliably add bullets to your text: ctrl-Shift-L, or, click the Styles box and choose List Bullet.

How to set up your List Bullet styles to get several levels of indented bullets

How to set up the List Bullet styles to get more than one level of indented bullets depends on What version of Word you have.

  • If you are using Word 2003 or before, see How to control bullets in Microsoft Word 2000, 2002 and 2003.
  • If you are using Word 2007 or Word 2010, see How to control bullets in Word 2007 and Word 2010.

Five other things to think about

Once you have your bullets all organized the way you want them, there are some more things to think about.

  1. Let's say you just created a paragraph in List Bullet style. Now, you press Enter to go on to create the next paragraph. What style will that paragraph be in? You can modify a style to stipulate the style Word uses for the following paragraph. So you could set it up so that, when you're entering text, a List Bullet paragraph will be followed by a List Bullet 2 paragraph.
  2. Make sure that 'Automatically update' is not set for any of your List Bullet styles. Something that updates automatically sounds like such a positive thing to have! In fact, if you leave it ticked, it will drive you bonkers. Modify the style to un-tick 'Automatically update'.
  3. In your document, make sure that 'Automatically Update Document Styles' is not ticked. Why? Because if you leave it on, you risk upsetting your bullets. How to turn off 'Automatically Update Document Styles':
    • In Word 2003 and earlier versions, select Tools > Templates and Add-Ins and un-tick the 'Automatically update document styles' box.
    • In Word 2007 and later versions, show the Developer tab on the ribbon. On the Developer tab, click Document Template, and then un-tick the 'Automatically update document styles' box.

    If you need to update the styles in your document from its template, see How to safely update a document's styles from its template without using the Organizer at the MS Word MVP FAQ site.

  4. It took a while to set up all your bullets. If you want your hard work to be available to all your new documents, modify each List Bullet style and tick the 'Add to template' box. That will save your style settings in your template. Next time you create a new file your bullets settings will be available.
  5. Alternatively, you can create a new template for documents that use a special bullet scheme. To do that, get your bullets just so, delete all the text and save as a Template, not a Document by choosing File > Save As and set the Save As Type to 'Template'.

    Next time you choose File > New your new template will be available, complete with your bullet settings.

Grateful acknowledgement

Almost everything I learned about Word's numbering I learned from the Word newsgroups (especially the Microsoft Word Numbering newsgroup) and from the MS Word MVP FAQ site. The contributions of John McGhie (especially his article about Word's Numbering Explained on the MS Word MVP FAQ site) and Dave Rado are significant. The current page represents a mere summary and application of some of that work.

Related subjects

Topic: Bullets

Interest: For users

Version: Word 2000Word 2002Word 2003Word 2007Word 2010

Created December 2003. Last updated 27 June 2010.

1. Frequently Used Shortcuts
+Z or Ctrl+ZUndo the last action
+X or Ctrl+XCut selected text or graphics
+C or Ctrl+CCopy selected text or graphics to the Clipboard
+V or Ctrl+VPaste the Clipboard contents
Option++GChoose the Go To command (Edit menu)
Option++LOpen the Spelling and Grammar dialog box
F8Extend a selection
+` (Grave accent)Go to the next window
+Shift+SChoose the Save As command (File menu).
Shift+F2Copy selected text
Shift+F3Change letters to uppercase, lowercase, or mixed case
Ctrl+F for Find; Ctrl+H for Find and ReplaceFind or Find and Replace
+P or Ctrl+PPrint a document
Shift+F5Move to the previous insertion point
+Shift+` (Grave accent)Go to the previous window
Shift+F7Open the Thesaurus pane
Shift+F8Shrink a selection
Shift+F9Switch between a field code and its result
+F3Cut the selection to the Spike
+F4Close the window
Option++RExpand or minimize the ribbon
+Shift+F5Edit a bookmark
Option+F7Find the next misspelling or grammatical error. The Check spelling as you type check box must be selected (Word menu, Preferences command, Spelling and Grammar).
+Shift+LLook up selected text on the Internet

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2. Move the Cursor
Move the cursorSome Windows keyboard shortcuts conflict with the corresponding default Mac OS keyboard shortcuts. To use these shortcuts, you may have to change your Mac keyboard settings to change the Show Desktop shortcut for the key.
Arrow LeftMove one character to the left
Arrow RightMove one character to the right
Option+Arrow LeftMove one word to the left
Option+Arrow RightMove one word to the right
+Arrow UpMove one paragraph up
+Arrow DownMove one paragraph down
Shift+TabMove one cell to the left (in a table)
TabMove one cell to the right (in a table)
Arrow UpMove up one line
Arrow DownMove down one line
+Arrow Right or EndMove to the end of a line
+Arrow Left or HomeMove to the beginning of a line
Page UpMove up one screen (scrolling)
Page DownMove down one screen (scrolling)
+Page DownMove to the top of the next page
+Page UpMove to the top of the previous page
+End; On a MacBook keyboard: +FN+Arrow RightTo the end of a document
+Home; On a MacBook keyboard: +FN+Arrow LeftTo the beginning of a document
Shift+F5To the previous insertion point

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3. Select text and graphics
Select the first item that you want, hold down , and then select any additional items.Select multiple items not next to each other
Shift+Arrow RightSelect one character to the right
Shift+Arrow LeftSelect one character to the left
Shift+Option+Arrow RightSelect one word to the right
Shift+Option+Arrow LeftSelect one word to the left
+Shift+Arrow Right or Shift+EndSelect to the end of a line
+Shift+Arrow Left or Shift+HomeSelect to the beginning of a line
Shift+Arrow DownSelect one line down
Shift+Arrow UpSelect one line up
+Shift+Arrow DownSelect to the end of a paragraph
+Shift+Arrow UpSelect to the beginning of a paragraph
Shift+Page DownSelect one screen down
Shift+Page UpSelect one screen up
+Shift+HomeSelect to the beginning of a document
+Shift+EndSelect to the end of a document
Option++Shift+Page DownSelect to the end of a window
+ASelect to select the entire document
+Shift+F8 , and then use the arrow keys; press Esc to cancel selection mode.Select to a vertical block of text
F8 , and then use the arrow keys; press Esc to cancel selection mode.Select to a specific location in a document

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4. Select text and graphics in a table
TabSelect the next cell's contents
Shift+TabSelect the preceding cell's contents
Hold down Shift and press an arrow key repeatedly.Extend a selection to adjacent cells
Click in the column's top or bottom cell. Hold down Shift and press the Arrow Up or Arrow Down key repeatedly.Select a column
+Shift+F8 , and then use the arrow keys; press Esc to cancel selection mode.Extend a selection (or block)
Shift+F8Reduce the selection size
Select the first item that you want, hold down , and then select any additional items.Select multiple cells, columns, or rows that are not next to each other

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5. Extend a selection
F8Turn on extend mode
F8, Arrow LeftSelect the nearest character to the left
F8, Arrow RightSelect the nearest character to the right
Press F8 repeatedly to expand the selection to the entire word, sentence, paragraph, section, and document.Expand a selection
Shift+F8Reduce the size of a selection
EscTurn off extend mode

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6. Edit text and graphics
+C or F3Copy text or graphics
+Shift+CCopy a style
+Shift+VPaste a style
Ctrl+Option+CCopy text or graphics to the Scrapbook
+X or F2Cut selected text to the clipboard
+X or F2 (then move the cursor and press +V or F4 )Move text or graphics
Option+F3Create AutoText
+Option+Shift+VInsert AutoText
+V or F4Paste the Clipboard contents
+Ctrl+VPaste special
+Option+Shift+VPaste and match the formatting of the surrounding text
+Shift+F3Paste the Spike contents
DeleteDelete one character to the left
+DeleteDelete one word to the left
or ClearDelete one character to the right
+Delete one word to the right
+X or F2Cut selected text to the Clipboard
+ZUndo the last action
+YRedo the last action
+F3Cut to the Spike

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Microsoft Word For Mac Shortcut Adjust Bullet Indent Free

7. Align and format paragraphs
+ECenter a paragraph
+JJustify a paragraph
+LLeft-align a paragraph
+RRight-align a paragraph
Ctrl+Shift+MIndent a paragraph from the left
+Shift+MRemove a paragraph indent from the left
+TCreate a hanging indent
+Shift+TRemove a hanging indent
+Option+KStart AutoFormat
+Shift+NApply the Normal style
+Option+1Apply the Heading 1 style
+Option+2Apply the Heading 2 style
+Option+3Apply the Heading 3 style
+Shift+LApply the List style when the cursor is at the beginning of a line
Option+SpacebarInsert a nonbreaking space

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8. Set line spacing
+1Set lines as single-spaced
+2Set lines as double-spaced
+5Set lines as 1.5-line spacing
+0 (zero)Add or remove one line of space directly preceding a paragraph

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9. Format characters
+Shift+FChange the font
+Shift+>Increase the font size
+Shift+<Decrease the font size
+Increase the font size by 1 point
+Decrease the font size by 1 point
+DChange the formatting of characters (Font command, Format menu)
Shift+F3Change the case of letters
+Shift+AFormat in all capital letters
+BApply bold formatting
+UApply an underline
+Shift+WUnderline words but not spaces
+Shift+DDouble-underline text
+IApply italic formatting
+Shift+KFormat in all small capital letters
+= (Equal sign)Apply subscript formatting (automatic spacing)
+Shift++ (Plus sign)Apply superscript formatting (automatic spacing)
+Shift+XApply strike-through formatting

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Indent keyboard shortcut
  1. Notice something else moves into the proper indentation of a nested bullet: Outside of a Word table, you would simply press tab to get this behavior, but I want a keyboard shortcut (if available) to do this inside the table. This is what I've tried: Ctrl + Tab: Just indents the text, not the bullet; Ctrl +.
  2. Learn three ways to indent paragraphs in Microsoft Word: the ruler, the tab key, and the paragraph dialog box. This video was filmed in Word 2016.
  3. Oct 14, 2015.

You are not alone!

This page describes how to control bullets in Word. The key is to use Word's built-in List Bullet Styles. It will take you about 10 seconds to get one level of bullets working well. If you want to change the look of the bullets or use multiple-levels of bullets, it will take about 3 minutes to get control of bullets. Forever.

The huge advantage of setting up your bullets in the way described here is that it puts you in charge, not Word! It is stable and reliable. And, it makes it very easy to apply and control bullets, and to change bulleted paragraphs from one level of indent to the next.

Quick, fast, safe, reliable, effective, low-fat, low-carbohydrate, low-carbon emission way to bullet a paragraph

If you're a keyboard person

Type some text in your document. To add a bullet to the text, do ctrl-Shift-L (that's ctrl-Shift-lowercase L, which stands for List Bullet). Did you know you had a built-in shortcut to add bullets? No?

If you're a mouse person

Figure 1: Locate the Style box on the Formatting toolbar.

Oh! You prefer to use your mouse?

  • If you're using Word 2003 or an earlier version, then find the Style box on the Formatting Toolbar.
  • If you're using Word 2007 or Word 2010 then Reinstate the Styles combo box in Microsoft Word 2007 and Word 2010 and it will appear on your Quick Access Toolbar.

Figure 2: You can reinstate the Styles combo box on the Quick Access Toolbar in Word 2007 and Word 2010

The Style box probably says 'Normal'. Hover over it and it will say 'Style' (Figure 1 and Figure 2). If you have already used the List Bullet style in your document, click the arrow in the Style box and choose List Bullet. If you have not already used the List Bullet style in this document, hold down Shift and click the arrow next to the Style box. And choose List Bullet.

You will see that the Style box now says 'List Bullet'. This is good. The box tells you that you applied the List Bullet style to the paragraph.

For everyone

Sorry, I didn't quite catch what you said. Someone told you using styles was hard? Huh? Ctrl-Shift-L is hard?

If you want to change the way the bullet looks, or if you want multi-level indented bullets, read on. Otherwise, you now know how to safely, reliably add bullets to your text: ctrl-Shift-L, or, click the Styles box and choose List Bullet.

How to set up your List Bullet styles to get several levels of indented bullets

How to set up the List Bullet styles to get more than one level of indented bullets depends on What version of Word you have.

  • If you are using Word 2003 or before, see How to control bullets in Microsoft Word 2000, 2002 and 2003.
  • If you are using Word 2007 or Word 2010, see How to control bullets in Word 2007 and Word 2010.

Five other things to think about

Once you have your bullets all organized the way you want them, there are some more things to think about.

  1. Let's say you just created a paragraph in List Bullet style. Now, you press Enter to go on to create the next paragraph. What style will that paragraph be in? You can modify a style to stipulate the style Word uses for the following paragraph. So you could set it up so that, when you're entering text, a List Bullet paragraph will be followed by a List Bullet 2 paragraph.
  2. Make sure that 'Automatically update' is not set for any of your List Bullet styles. Something that updates automatically sounds like such a positive thing to have! In fact, if you leave it ticked, it will drive you bonkers. Modify the style to un-tick 'Automatically update'.
  3. In your document, make sure that 'Automatically Update Document Styles' is not ticked. Why? Because if you leave it on, you risk upsetting your bullets. How to turn off 'Automatically Update Document Styles':
    • In Word 2003 and earlier versions, select Tools > Templates and Add-Ins and un-tick the 'Automatically update document styles' box.
    • In Word 2007 and later versions, show the Developer tab on the ribbon. On the Developer tab, click Document Template, and then un-tick the 'Automatically update document styles' box.

    If you need to update the styles in your document from its template, see How to safely update a document's styles from its template without using the Organizer at the MS Word MVP FAQ site.

  4. It took a while to set up all your bullets. If you want your hard work to be available to all your new documents, modify each List Bullet style and tick the 'Add to template' box. That will save your style settings in your template. Next time you create a new file your bullets settings will be available.
  5. Alternatively, you can create a new template for documents that use a special bullet scheme. To do that, get your bullets just so, delete all the text and save as a Template, not a Document by choosing File > Save As and set the Save As Type to 'Template'.

    Next time you choose File > New your new template will be available, complete with your bullet settings.

Grateful acknowledgement

Almost everything I learned about Word's numbering I learned from the Word newsgroups (especially the Microsoft Word Numbering newsgroup) and from the MS Word MVP FAQ site. The contributions of John McGhie (especially his article about Word's Numbering Explained on the MS Word MVP FAQ site) and Dave Rado are significant. The current page represents a mere summary and application of some of that work.

Related subjects

Topic: Bullets

Interest: For users

Version: Word 2000Word 2002Word 2003Word 2007Word 2010

Created December 2003. Last updated 27 June 2010.

1. Frequently Used Shortcuts
+Z or Ctrl+ZUndo the last action
+X or Ctrl+XCut selected text or graphics
+C or Ctrl+CCopy selected text or graphics to the Clipboard
+V or Ctrl+VPaste the Clipboard contents
Option++GChoose the Go To command (Edit menu)
Option++LOpen the Spelling and Grammar dialog box
F8Extend a selection
+` (Grave accent)Go to the next window
+Shift+SChoose the Save As command (File menu).
Shift+F2Copy selected text
Shift+F3Change letters to uppercase, lowercase, or mixed case
Ctrl+F for Find; Ctrl+H for Find and ReplaceFind or Find and Replace
+P or Ctrl+PPrint a document
Shift+F5Move to the previous insertion point
+Shift+` (Grave accent)Go to the previous window
Shift+F7Open the Thesaurus pane
Shift+F8Shrink a selection
Shift+F9Switch between a field code and its result
+F3Cut the selection to the Spike
+F4Close the window
Option++RExpand or minimize the ribbon
+Shift+F5Edit a bookmark
Option+F7Find the next misspelling or grammatical error. The Check spelling as you type check box must be selected (Word menu, Preferences command, Spelling and Grammar).
+Shift+LLook up selected text on the Internet

▲ up

2. Move the Cursor
Move the cursorSome Windows keyboard shortcuts conflict with the corresponding default Mac OS keyboard shortcuts. To use these shortcuts, you may have to change your Mac keyboard settings to change the Show Desktop shortcut for the key.
Arrow LeftMove one character to the left
Arrow RightMove one character to the right
Option+Arrow LeftMove one word to the left
Option+Arrow RightMove one word to the right
+Arrow UpMove one paragraph up
+Arrow DownMove one paragraph down
Shift+TabMove one cell to the left (in a table)
TabMove one cell to the right (in a table)
Arrow UpMove up one line
Arrow DownMove down one line
+Arrow Right or EndMove to the end of a line
+Arrow Left or HomeMove to the beginning of a line
Page UpMove up one screen (scrolling)
Page DownMove down one screen (scrolling)
+Page DownMove to the top of the next page
+Page UpMove to the top of the previous page
+End; On a MacBook keyboard: +FN+Arrow RightTo the end of a document
+Home; On a MacBook keyboard: +FN+Arrow LeftTo the beginning of a document
Shift+F5To the previous insertion point

▲ up

3. Select text and graphics
Select the first item that you want, hold down , and then select any additional items.Select multiple items not next to each other
Shift+Arrow RightSelect one character to the right
Shift+Arrow LeftSelect one character to the left
Shift+Option+Arrow RightSelect one word to the right
Shift+Option+Arrow LeftSelect one word to the left
+Shift+Arrow Right or Shift+EndSelect to the end of a line
+Shift+Arrow Left or Shift+HomeSelect to the beginning of a line
Shift+Arrow DownSelect one line down
Shift+Arrow UpSelect one line up
+Shift+Arrow DownSelect to the end of a paragraph
+Shift+Arrow UpSelect to the beginning of a paragraph
Shift+Page DownSelect one screen down
Shift+Page UpSelect one screen up
+Shift+HomeSelect to the beginning of a document
+Shift+EndSelect to the end of a document
Option++Shift+Page DownSelect to the end of a window
+ASelect to select the entire document
+Shift+F8 , and then use the arrow keys; press Esc to cancel selection mode.Select to a vertical block of text
F8 , and then use the arrow keys; press Esc to cancel selection mode.Select to a specific location in a document

▲ up

4. Select text and graphics in a table
TabSelect the next cell's contents
Shift+TabSelect the preceding cell's contents
Hold down Shift and press an arrow key repeatedly.Extend a selection to adjacent cells
Click in the column's top or bottom cell. Hold down Shift and press the Arrow Up or Arrow Down key repeatedly.Select a column
+Shift+F8 , and then use the arrow keys; press Esc to cancel selection mode.Extend a selection (or block)
Shift+F8Reduce the selection size
Select the first item that you want, hold down , and then select any additional items.Select multiple cells, columns, or rows that are not next to each other

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5. Extend a selection
F8Turn on extend mode
F8, Arrow LeftSelect the nearest character to the left
F8, Arrow RightSelect the nearest character to the right
Press F8 repeatedly to expand the selection to the entire word, sentence, paragraph, section, and document.Expand a selection
Shift+F8Reduce the size of a selection
EscTurn off extend mode

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6. Edit text and graphics
+C or F3Copy text or graphics
+Shift+CCopy a style
+Shift+VPaste a style
Ctrl+Option+CCopy text or graphics to the Scrapbook
+X or F2Cut selected text to the clipboard
+X or F2 (then move the cursor and press +V or F4 )Move text or graphics
Option+F3Create AutoText
+Option+Shift+VInsert AutoText
+V or F4Paste the Clipboard contents
+Ctrl+VPaste special
+Option+Shift+VPaste and match the formatting of the surrounding text
+Shift+F3Paste the Spike contents
DeleteDelete one character to the left
+DeleteDelete one word to the left
or ClearDelete one character to the right
+Delete one word to the right
+X or F2Cut selected text to the Clipboard
+ZUndo the last action
+YRedo the last action
+F3Cut to the Spike

▲ up

Microsoft Word For Mac Shortcut Adjust Bullet Indent Free

7. Align and format paragraphs
+ECenter a paragraph
+JJustify a paragraph
+LLeft-align a paragraph
+RRight-align a paragraph
Ctrl+Shift+MIndent a paragraph from the left
+Shift+MRemove a paragraph indent from the left
+TCreate a hanging indent
+Shift+TRemove a hanging indent
+Option+KStart AutoFormat
+Shift+NApply the Normal style
+Option+1Apply the Heading 1 style
+Option+2Apply the Heading 2 style
+Option+3Apply the Heading 3 style
+Shift+LApply the List style when the cursor is at the beginning of a line
Option+SpacebarInsert a nonbreaking space

▲ up

8. Set line spacing
+1Set lines as single-spaced
+2Set lines as double-spaced
+5Set lines as 1.5-line spacing
+0 (zero)Add or remove one line of space directly preceding a paragraph

▲ up

9. Format characters
+Shift+FChange the font
+Shift+>Increase the font size
+Shift+<Decrease the font size
+Increase the font size by 1 point
+Decrease the font size by 1 point
+DChange the formatting of characters (Font command, Format menu)
Shift+F3Change the case of letters
+Shift+AFormat in all capital letters
+BApply bold formatting
+UApply an underline
+Shift+WUnderline words but not spaces
+Shift+DDouble-underline text
+IApply italic formatting
+Shift+KFormat in all small capital letters
+= (Equal sign)Apply subscript formatting (automatic spacing)
+Shift++ (Plus sign)Apply superscript formatting (automatic spacing)
+Shift+XApply strike-through formatting

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10. Insert special characters
+F9Insert an empty field
Shift+ReturnInsert a line break
+EnterInsert a page break
+Shift+ReturnInsert a column break
+Shift+- (Hyphen)Insert a nonbreaking hyphen
Option+GInsert the copyright symbol
Option+RInsert the registered trademark symbol
Option+2Insert the trademark symbol
Option+; (Semicolon)Insert an ellipsis

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11. Work with fields
Ctrl+Shift+DInsert a DATE field
+Option+Shift+LInsert a LISTNUM field
Ctrl+Shift+PInsert a PAGE field
Ctrl+Shift+TInsert a TIME field
+F9Insert an empty field
F9Update selected fields
+Shift+F9Unlink a field
Shift+F9Switch between a field code and its result
Option+F9Switch between all field codes and their results
Option+Shift+F9Run GOTOBUTTON or MACROBUTTON from the field that displays the field results
F11Go to the next field
Shift+F11Go to the previous field
+F11Lock a field
+Shift+F11Unlock a field

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12. Outline a document
Ctrl+Shift+Arrow LeftPromote a paragraph
Ctrl+Shift+Arrow RightDemote a paragraph
+Shift+NDemote to body text
Ctrl+Shift+Arrow UpMove selected paragraphs up
Ctrl+Shift+Arrow DownMove selected paragraphs down
Ctrl+Shift++ (Plus sign)Expand text under a heading
Ctrl+Shift+- (Minus sign)Collapse text under a heading
Ctrl+Shift+AExpand all body text and headings or collapse all body text
Ctrl+Shift+LShow the first line of body text or all body text
Ctrl+Shift + Show all headings with the specified heading level

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13. Review a document
+Option+AInsert a comment
+Shift+ETurn track changes on or off
HomeGo to the beginning of a comment
End (The End key is not available on all keyboards)Go to the end of a comment
+HomeGo to the beginning of the list of comments when in the Reviewing Pane
+EndGo to the end of the list of comments when in the Reviewing Pane

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Microsoft Word For Mac Shortcut Adjust Bullet Indentation

14. Print a document
+PPrint a document

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15. Move around in a table
Tab (If the cursor is in the last cell of a table, pressing Tab adds a new row)Move to the next cell
Shift+TabMove to the preceding cell
Arrow Up or Arrow DownMove to the preceding or next row
Ctrl+HomeMove to the first cell in the row
Ctrl+EndMove to the last cell in the row
Ctrl+Page UpMove to the first cell in the column
Ctrl+Page DownMove to the last cell in the column
ReturnStart a new paragraph
Tab at the end of the last row.Add a new row at the bottom of the table
Return at the beginning of the first cellAdd text before a table at the beginning of a document
+Ctrl+IInsert a row

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16. Resize table columns by using the ruler
ShiftMove a single column line; Retain table width.
+ShiftEqually resize all columns to the right; Retain table width.
Proportionally resize all columns to the right; Retain table width.

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17. Resize table columns directly in a table.
To display a column's measurements in the ruler when you resize the column, press Option with these shortcut keys. To finely adjust a column width, turn off snap-to functionality by pressing Option with the shortcut keys.
No keyMove a single column line; Retain table width.
ShiftRetain column sizes to the right; Change table width.
+ShiftEqually resize all columns to the right; Retain table width.
Proportionally resize all columns to the right; Retain table width.

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18. Insert paragraphs and tab characters in a table
ReturnInsert a new paragraph in a cell
Option+TabInsert a Tab character in a cell

Microsoft Word Indent Shortcut Key

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19. Use footnotes and endnotes
+Option+FInsert a footnote
+Option+EInsert an endnote

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20. Right-to-left language features
Ctrl++Arrow LeftParagraph direction to right to left
Ctrl++Arrow RightParagraph direction to left to right

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21. Function key shortcuts
Word 2016 for Mac uses the function keys for common commands, including Copy and Paste. For quick access to these shortcuts, you can change your Apple system preferences so you don't have to press the Fn key every time you use a function key shortcut.
F1Undo the last action
F2Cut selected text or graphics
F3Copy selected text or graphics to the clipboard
F4Paste the Clipboard contents
F5Choose the Go To command (Edit menu)
F7Open the Spelling and Grammar dialog box
F8Extend a selection
F9Update selected fields.
+F6Go to the next window
Shift+F2Copy selected text
Shift+F3Change letters to uppercase, lowercase, or mixed case
Shift+F4 or +Shift+F4Repeat a Find or Go To action
Shift+F5Move to the previous insertion point
Shift+F7Open the Thesaurus pane
Shift+F8Shrink a selection
Shift+F9Switch between a field code and its result.
Shift+F11Go to the previous field
+F3Cut the selection to the Spike
+F4Close the window
+F6Go to the next window
+F9Insert an empty field
+F11Lock a field
+Shift+F3Insert the contents of the Spike
+Shift+F5Edit a bookmark
+Shift+F7Update linked information in a Word source document
+Shift+F8+ Arrow KeyExtend a selection as a block selection
+Shift+F9Unlink a field
+Shift+F11Unlock a field
Option+F3Create an AutoText entry
Option+F7Find the next misspelling or grammatical error
Option+F8Run a macro
Option+F9Switch between all field codes and their results
+Shift+LLook up selected text on the Internet
Option+Shift+F9Run GOTOBUTTON or MACROBUTTON from the field that displays the field results

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